Microsoft Word is a great writing app, but we’ve always wanted an easy way to convert speech to text in this app. As journalists, we spend too much time transcribing audio recordings from interviews and even converting voice notes into written text. Microsoft recently introduced a new feature for Word that you can use to do both. Following this guide will also show you the easy steps to transcribe audio in Microsoft Word.

Microsoft Word: How to Transcribe Audio Files

To start transcribing audio files in Microsoft Word, follow the steps below.

  1. Access Microsoft Word online and Log in to your account.
  2. logging in, create a new document.
  3. On the Home tab, click down arrow right next to Dictation, then click record.
  4. You will now see two options – upload audio and start recording.
  5. keep playing upload audio Upload audio files for transcription. This will take a while, so don’t close the window or refresh the page while the file is uploading. Another thing to note is that you can only upload audio files in wav, M4a, mp4 and mp3 formats.
  6. Once this is done, you can use transcription in the pane below.
  7. Now that your file has been transcribed, you can click pencil icon. making changes, click tick icon to confirm.
  8. Additionally, you can add entire transcriptions to your document with a single click Add all to document Or you can even add a specific section by hovering over the section and clicking +.
  9. You can also use the audio controls if you want to listen to the audio file to make corrections.
  10. In addition to uploading audio, you can also record audio and transcribe it in real time.
  11. To do this, again from the Home tab, click down arrow right next to Dictation, then click record.
  12. click start recording start.
  13. recording is complete, click Save and transcribe now Save your file.
  14. this, you can repeat the previous steps to edit or make changes.
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Transcribe audio to text online for free

If you’re looking for an alternative that offers most of the same functionality, don’t worry, we’ve got you covered. Check out these options. is a great option for those who want to record and take notes in real time. Otter is a paid service​​ that is available online and on smartphones. You need to sign up with your email ID. It’s also easy to use. You can simply import audio files for transcription, or record audio in real time. Plus, when your audio is transcribed, you can choose to edit it, share it, or you can even export text or audio if you want. Otter offers up to 600 minutes per month on the free tier. However, if you really like the services and don’t mind spending on the features, you can get Otter Premium for $9.99 per month (roughly Rs 735) or $99.99 per year (roughly Rs 7,355). Additionally, there is Otter for Teams, which lets you transcribe Zoom meetings. It costs $30 per month (approximately Rs 2,207) or $720 per year (approximately Rs 52,970).


Descript is another great transcription service, but unlike Otter, it’s only available as an app for Windows and Mac. So, once you have the app installed on your computer, all you need to do is sign up for the service and be ready to transcribe. Descript has all the options to let you record, add audio files, edit, share, and more, but the problem here is that you only get three hours of transcription on the free tier. If you want to keep using Descript, you have to choose the Creator account which costs $15 per month (approximately Rs 1,107), or if you want the best, you can choose the Pro account which costs $30 per month (approximately Rs 2,207).

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Google Docs

Google Docs may not be as feature-rich as the transcription services on this list, but if you want to take notes as you speak, there’s nothing quite like looking at Google’s offerings. To start recording your voice, open Google Docs on your computer > create a new document > Tools > click Voice Typing. Now you speak and Docs does the rest for you. Of course, you will have to tweak your documentation a bit, but isn’t tweaking the documentation better than writing the full documentation? The good part is that all of this is free.

If you prefer Google Docs voice typing, or if you’re willing to pay extra for another transcription service, please write it in the comments.

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